The Institute for Creative Arts (ICA) at the University of Cape Town (UCT) is looking to hire a highly motivated, independent and resourceful individual to serve as the ICA’s Project Manager. The individual would be expected to strategise, plan, oversee and implement programmes initiated by the Director, and to manage administrative, technical and support staff to ensure the smooth running of the ICA’s events and projects.
Primary point of contact:
Serve as the public and university community’s primary point of contact with the ICA, which includes responding to email, phone call and in-person queries from members of the public, UCT staff and students, guest speakers, artists, technicians, project participants etc.
Strategic and curatorial input:
Develop timelines for events and projects and oversee the meeting of deadlines
Provide curatorial assistance where needed for events, festivals, exhibitions and programmes
Provide strategic input, solicitation and administrative assistance in the submission of funding proposals
Co-ordinate the ICA’s Board and Advisory Panels
Serve as MA & PhD students’ first point of contact with the ICA
Assist the Director in the co-ordinating and running of the ICA’s postgraduate programme, which includes handling course administration, admissions procedures and responding to enquiries from potential applicants
Manage the allocation of student scholarships in line with the Director’s requirements and instructions
Office maintenance & meetings:
Ensure the smooth running of the ICA’s office and workflow, which includes setting the agenda for weekly ICA staff meetings
Ensure the office is equipped with the necessary stationery and liaise with UCT staff members who are responsible for cleaning the ICA offices
Facilitate production meetings for events and festivals with the Director, technical support, marketing and other stakeholders
Source and manage ad hoc staff where the scale of a particular ICA project necessitates the hiring of additional staff
Serve as the key point of connection between ad hoc staff members, the ICA Director and the ICA's permanent staff
Budget & Funding:
Liaise with the ICA Director and the ICA's Financial Manager to ensure that all project spending is implemented in line with the approved budget
Ensure that all support staff are paid on time and submit all relevant financial documentation (invoices, proof of banking details, etc) in line with UCT policies
Oversee the booking, use and preparation of Hiddingh Hall
Secure other venues for talks, performances and ICA events taking place on Hiddingh Campus, which entails liaising with the Centre for Theatre, Dance and Performance Studies
Book flights, accommodation and airport transfers for (amongst others): ICA Fellows, visiting artists and guest speakers
Assist the ICA researcher and technical staff in managing the ICA website and other publicity channels
Relevant university degree and post graduate qualification
Five years relevant experience in a professional environment
Experience in a University, or comparable Educational or Arts Institution
Knowledge of the University’s Financial and Post-Graduate Student policies and procedures will be a recommendation
Apple iMac literacy and proficiency in Word, Excel and PowerPoint; Simple accounting; Database management; Spreadsheets; E-mail; Internet; Website administration and social media; Basic DTP and photo editing.
Some graphic design experience
Behave Ethically: Understand ethical behaviour and business practices, and ensure that their own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the Institute.
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Creativity/Innovation: Develop new and unique ways to improve the Institute’s operations and to create new opportunities.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.
Lead: Positively influence others to achieve results that are in the best interests of the Institute.
Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the Institute.
Organise: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, activities.
Plan: Determine strategies to move the Institute forward, set goals, create and implement action plans, and evaluate the process and results.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
PERIOD OF EMPLOYMENT:
Twelve-month contract starting 1 February or 1 March 2021, renewable
The Project Manager will be based on UCT’s Hiddingh campus in Cape Town, but projects will sometimes take them to non-standard workplaces and sites.
The Project Manager will sometimes be required to work evenings and weekends to meet project deadlines – particularly in the lead up to, and during, events such as the ICA Live Art Festival.
Email the below documents in a single pdf file to Buntu Tyali at email@example.com, ensuring that PROJECT MANAGER APPLICATION is indicated in the subject line
Curriculum vitae (CV)
TWO reference letters from recent employees, including their contact details
Any application that does not comply with the above requirements will be regarded as incomplete. Please note that only shortlisted candidates will be contacted.
Candidates are urged to submit applications as soon as possible, but no later than 5pm on Monday 30 November 2020.